WingateWeb Conference™ - Content Management Features

WingateWeb's award-winning Conference Module provides event managers with the most comprehensive conference content and speaker management solution available. Manage the entire life cycle of your event's content from call for papers through the session presention conference agenda process, and all the way down to post-session surveys for session attendees.

Call for Papers Management

Full Call for Papers management is an integral part of the WingateWeb Conference Module. Allow public or private session submission, including file uploading and collection of any session detail from submitters.

Easily gather submissions for any of your event's sessions

Enables a larger audience to suggest content for the event

Allow submitters to propose speakers as well as provide any other session information

File uploading to allow submission of white papers, academic papers or any other session related document

Unlimited customizable session profile fields to collect any organization specific information about the session, such as product category or suggested session track

All submissions are centrally located and easily accessible through the Conference Administrator

Session Management

Manage all types of sessions and activities at your event with the Conference Module's session management functionality. The Conference module provides you with tools to manage every aspect of the session preparation process, from voting on sessions submitted through the call for papers all the way down to providing post-session surveys to all attendees.

Approve, publish, and manage all sessions individually or in bulk from one location

Robust reporting on any aspect of your sessions, speakers, and presentation preparation

Track session A/V, food and beverage, and any other logistical needs

Integrated committee-based voting module allows key individuals the ability to vote on proposed session ideas

Document repository stores all presentations, tracks changes, and allows key individuals access to them for approval (legal, NDA, etc.)

Track all session participants for any session

Conference Agenda Management

The Conference Administrator allows you to manage the agenda of your event. Manage rooms, room capacities, time slots, available rooms, and session capacities from one, unified location.
Create a centralized agenda of all sessions and event at your Conference.

Easily email and communicate with all session particpants and registrants

Track and control entrance at any session or in any Conference area, through WingateWeb's session scanning solution, Session Access Control

Easily make room changes onsite and pre-event and inform participants of changes

Easily update and change the agenda in real-time from anywhere with an internet connection

Set room capacities separately from session capacities to manage absolute room maximum quantities

Attendee Session Scheduling Management

The WingateWeb Conference Module provides attendees with a single location to manage their entire participation in an event, including session scheduling. The Session scheduler allows attendees to search, browse, and schedule conference sessions.

Allow registered attendees to create their own personal event itinerary, which they can print, email to themselves, return and change, or export to their PDA, smartphone or other calendar

Publish a public session catalog, speaker catalog and event guide to your Conference's public Web site.

Allow attendees to filter sessions by event specific information, such as company product category or session track, in addition to standard information such as room, day, and speaker

Control access to any session based on attendee type, purchases, or nearly any other attendee-related information

The WingateWeb Session Scheduler allows attendees to automatically add sessions from their personal "session shopping cart" to their schedule through the auto-scheduler

No Hardware or Software to Install

Our solutions are entirely Web-based. You don't need to install any hardware or additional software to use WingateWeb event management software. Just a modern Web browser and an Internet connection and you are up and running 24x7 from any location.

Need More Info?

If you have additional questions about our software, or would like to see a demo, please contact us. Our Sales Team will ensure all your questions are thoroughly answered and that you have an understanding of the depth of our solutions. We're confident that you won't find a better event management software solution on the market. Trusted by many Fortune 500 technology companies, WingateWeb represents the standard in event management software.